Board Governance Officer

Date posted: Friday 24 February 2023
Closing date: Monday 13 March 2023

NQPHN is looking for a Board Governance Officer to join the team in their Cairns, Townsville, or Mackay office.

The role

This position is responsible for maintaining an effective system of corporate governance for the NQPHN Board and its Committees. The position has a primary accountability to the Board of Directors and on a day-to-day basis the occupant of the position is required to consult with and take directions from the NQPHN Chairperson. The NQPHN Chairperson may direct the occupant of the position to liaise, coordinate, and work with the Chief Executive Officer (CEO) for the execution of tasks, particularly relating to preparations for, logistics of, and the administrative support to meetings of the Board of Directors and its Committees.

The occupant of this position will assume and provide a high level of advice, confidentiality, and accountability, which may include preparation of Board Briefs as directed by the Chairperson and/or the Board of Directors.

The occupant of the position is required to possess a thorough understanding of corporate governance in the not-for-profit sector and is required to provide advice and guidance to Directors.

• Advise the Board and its Committees on governance matters whilst working closely with the Chair and CEO and holding the Board’s objectives to account.
• Monitor compliance with Board and Committee policy and procedures.
• Coordinate the timely completion and dispatch of Board and Committee papers.
• Ensure that Members’ and Directors’ meetings are properly called and held (subject to delegation/instruction from the Board).
• Ensure business at Member, Board, and Committee meetings are accurately captured in the minutes and complete minutes in a timely and accurate manner post meetings.
• Ensure the necessary registers are established and properly maintained and ensure the Company’s financial records are maintained and reports are prepared in accordance with legislative requirements and the principles of good governance.
• Help to organise and facilitate the induction and professional development of Directors.
• Advise the Board and its Committees on good practice in corporate governance including giving guidance on the legal implications of the way it discharges its duties, follows policy and procedures, runs meetings, and makes decisions.
• Provide or procure advice for Directors regarding the application of the Corporations Act 2001 (Cth) and the ACNC Act 2012 (Cth), NQPHN’s Constitution, and other legal and regulatory requirements.
• Assist with the organisation of Board Performance Reviews.
• Ensure all necessary documents are prepared and lodged with the ACNC, State fundraising regulators, and ASIC, including statutory reporting returns.
• Understand and ensure the Company complies with its statutory obligations, ensuring requirements of the ACNC, ASIC, and other regulators are met.
• Develop, implement, communicate, and maintain corporate governance compliance policies, processes, and procedures.
• Promote the Compliance Framework to safeguard the integrity of the organisation.
• Demonstrate, uphold, and model organisation values in all dealings and interactions within and outside NQPHN.
• Deliver agreed Work Plan Goals – to be developed in conjunction with the Chair.
• Delegated authority (budget funds or otherwise): approval of expenditure as agreed with Chair and the NQPHN Board.

Key selection criteria

• Professional qualification in Governance and Company Secretary or willingness to complete the relevant course.
• Demonstrated experience in a comparable role with a not-for-profit or private sector organisation.
• A clear understanding of the provisions of the Corporations Act 2001 (Cth), which affect the Company.
• Conversant with relevant statutory requirements, ensuring their compliance and keeping abreast of new legislative developments.
• Aware of the laws and procedures governing meetings, particularly the rules of the Company’s Constitution on quorum requirements, voting procedures, and proxies.
• Ability to record appropriate minutes, record actions, and manage the business of the Board and Committees.
• Demonstrated ability to take direction, determine priorities, and manage workloads in order to meet agreed timelines and objectives.
• Advanced ability with the Microsoft Office suite of programs.
• Strong communication and interpersonal skills.

Benefits

• Ongoing training and development opportunities on offer.
• Annual leave loading of 17.5%.
• Opportunity of flexible work arrangements.
• Employee Assistance Program (also available for immediate family members).
• Generous salary sacrifice benefits.

If you are looking for the opportunity to be part of a passionate and driven team and contribute to achieving our mission of ‘Northern Queenslanders live happier, healthier, longer lives,’ we’d love to hear from you.

NQPHN aims to be an employer of choice for Indigenous Australians, and we encourage Aboriginal and/or Torres Strait Islander people to apply for this role.

To view the position description, please click here.

Your application should include:

• cover letter including response to the key selection criteria (no more than two pages)
• your resume
• your salary expectations.

To submit an application for this position, please send your application to recruitment@nqphn.com.au

Applications close Monday 13 March 2023 at 8am.

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