Trainee Receptionist

Date posted: Friday 07 June 2024
Closing date: Tuesday 01 October 2024

Kickstart your career in medical administration with a reception traineeship!

Receive on the job training to forge a career in medical administration! This is an amazing opportunity to get your foot in the door and kick start your administration career in the rapidly growing health sector, with a passionate and fun team! 

We are a fast-growing, multi-disciplinary allied health team including six exercise physiologists, four occupational therapists, two physiotherapists and one psychologist. We’re seeking applications for two permanent, full-time trainees; a Receptionist and a Bookkeeper, to join our admin team. 

Our ideal candidates are self-motivated, organised, and enthusiastic and will work very closely with our lovely admin team. The Receptionist/Logistics Officer assisting with calendar management, reception tasks, and supporting the clinical team and the Bookkeeper assisting our accounts team. We’re looking for someone who shows initiative, is able to work autonomously, and is confident once taught to work independently. Our ideal candidates genuinely care about people and will be an ambassador for our clients, our vision, and our purpose. 

To be successful in the role, being adaptable and friendly are a must, as you will be our first point of call for clients, referrers, and/or other team members. We are a small, tight-knit team with similar core values and ethics, and the successful applicant will easily blend into our team culture of efficiency, fun, accountability, and collaboration. 

Receptionist/Logistics Officer: Duties and Responsibilities 

• Greet clients and answer incoming calls. 
• Book appointments and manage the diary. 
• Confirm client appointments. 
• Receive and process referral letters.
• Manage payments, invoicing, and receipts. 
• Stock control. 
• Manage client records, filing, and data entry. 
• General administrative duties. 
• Computer literacy in all Microsoft Office applications. 
• Preferred experience using Halaxy or other practice management software. 

Bookkeeper: Duties and Responsibilities

• Assist in maintaining accurate financial records for the clinic. 
• Process invoices, receipts, and payments. 
• Reconcile accounts and prepare financial statements. 
• Assist in the preparation of budgets and forecasts. 
• Liaise with other staff members to ensure accuracy of financial data. 
• Assist in the implementation and maintenance of financial systems and processes. 

As an integral part of this private practice, you will benefit from ongoing support, training in your duties, and a positive, fun workplace. Please send your resume, cover letter, and referee contacts to Donna at manager@thrivinglives.com.au 

An audition tape with your resume is highly regarded. 

Please call 07 4065 8000 if you have any further questions about the roles.